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Travel Round Table - Shared screen with speaker view
Julie Foster
27:59
Can UO students be volunteers? We have graduate students enrolled in a course that may involve travel. Do we treat them as volunteers in this case?
Joy Dances
33:01
If it is related to their studies, it benefits their own education and may be tax reportable.
Leah Frazier
46:06
Is there a way in banner to see if they are a corporation vs individual before we get the w9 or w8
Laurie Jacoby
47:41
Contract or Invoices? Can you give more detail?
Joy Dances
48:30
Leah, if they are not in Banner already, try google. Its a pretty good resource.
Joy Dances
57:24
If someone is doing business as their own name, they are still need to be considered a dba, not an indvidual. This is one of the items on the PCS checklist to verify that the individual is not performing services as an employee,
Brooke Millett
01:01:30
Ooh, please mute your mic if you have a boisterous household. I know I do! :)
sophienavarro
01:04:02
I am unable to see your screen. Thank you!
serinaz
01:04:27
often contracts are drafted in a different name than what is on the W-9.
Holly Stutz
01:04:40
Is anyone else having trouble seeing Laura's screen?
Laurie Jacoby
01:04:54
I am seeing the PO for services
fnute
01:05:02
I can see it
sophienavarro
01:05:15
I see it now. Thanks!
ckortum
01:05:26
I can see it but the arrow is not moving???
Marcia Stuart
01:08:51
Who determines the rate for airfare-transportation (mileage)/hotel/food for a contract if not using per diem? Are there rates on the PCS website?
Joy Dances
01:10:26
And you need W-8/9 forms from both presenter and their agent
Joy Dances
01:20:49
https://ba.uoregon.edu/content/payment-process-for-international-visitors
Sarah Jo Larson
01:26:17
I was under the impression that the foreign vendors were only active in banner for one year. but you said their w8 is good for 3...
Sarah Jo Larson
01:29:50
so we would just inquire with AP/Joy to see if it's actually expired right
Sara Corrente
01:35:19
Thank you all!
Theresa Hoffer
01:35:25
Thank you so much for all the work and coordination that went it to this round table. Lots of super good information and review for Guest Travel. I really appreciate this forum and efforts put forth by everyone!
Pam Joslin
01:35:26
Thank you!
Linda Leon
01:35:28
Thank you for the information session!
Brian Conley
01:35:32
thank you!